Plan Your Business Conference In 5 Steps

Estimated reading time: 2 mins

A business conference is a great way to bring together like-minded businessmen and women from whom you can learn about new strategies, ideas, opportunities, and trends. You can also get some great contacts and form relationships with people who may be able to help you with your own business in the future. However, as great as a business conference is, it isn’t simple or easy to organize. In fact, it can often take several months worth of planning. Planning a business conference can get very overwhelming very quickly, so to make your life a little easier, follow the steps below.

  1. Choose A Concept

The idea of a business conference is to attract like-minded people, so you need to come up with a concept, theme, or idea that will attract similar types of people. You also need your theme to be attractive and intriguing in general, rather than boring and generic.

  1. Plan Budget

You can’t plan anything else until you figure out how much money you have to spend. Shop around for the best deals on room hire, AV equipment hire, and catering. You will need to decide how many attendees you are expecting, as this will have an effect on the overall cost. If you have hosted a business conference in the past, you can use the information that you have on numbers and costs for this conference.

  1. Choose Venue

The number of attendees that you are expecting is going to affect your venue options, so you need to bear these number in mind when you begin your search. You will also need to find somewhere that is close to a hotel, or has it’s own accommodation, in case you have any out of town guests.

  1. Hire AV Equipment

You are likely going to need to hire audio visual equipment from a company like Conference Data Services for your business conference, especially if you want it to be memorable. Your venue may offer companies that they regularly use, but they are likely to be pretty expensive, so be sure to look for your own.

  1. Hire Caterers

Once again, your venue may offer their own caterers, but they are likely to cost you a lot, so look for your own. Buffet food is a great option for a conference, as it is a lot more relaxed than a sit-down meal, allows the opportunity for people to mingle, and allows people to choose food that they actually like, rather than be confined to a short menu. Buffets also tend to be cheaper too, which is perfect if you’re not made of money

Business conferences can be incredibly beneficial, but only if they are planned right. Hopefully, this short guide will help you out. There are a lot of extra things that you need to think about if you want your business conference to impress your attendees, like celebrity speakers, but this is these are the basic steps that you need to follow to plan your business conference.

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