SimonStapleton.com

Top 6 Tips to Manage Business Travel Effectively

Estimated reading time: 3 mins

Travelling for work can be stressful and even frightening at times. It can be hard to remain productive when you are staying in a foreign country or different state, but it is important to utilize your time wisely to make the trip worthwhile. Planning ahead before leaving is the best way to ensure your trip goes smoothly; it is much harder to adapt when you are alone in an unknown place. To help you take on your upcoming business trip effectively, here are our top 6 tips:

1.    Verify the Safety of Your Transportation

Transportation is one of the most important elements of business travel because it can make or break your entire trip. If you choose to travel by car, then it is important to have your vehicle checked by a mechanic before you leave. Ensuring that your vehicle’s wheels can handle the long distance you need to go is important. If you have a truck, for example, you could update your tires with the VenomRex VR-601BL rims for high quality and lasting durability. Alternatively, you could choose to travel by plane if your destination is far away. Booking your flight in advance is crucial for getting optimal seating and lower prices. 

2.    Check In with Finance

Visiting your company’s finance department is necessary before leaving on your trip. It is crucial to understand how you are supposed to pay for the trip, the number of meals included, daily expense budget, and so on. Typically, you will be asked to record your purchases by keeping track of receipts or entering your expenditures into a company application or spreadsheet. Also, understanding your daily expense budget is important for planning your meals, downtime activities, and transportation or hotel selection. If you have questions about financial guidelines during your trip, you should reach out to your company as soon as possible. 

3.    Schedule Your Work in Advance

The key to staying productive while on a trip is to plan your work in advance. This includes training priorities set by your company, meeting with international employees, or doing any other work required by your business. Planning your time in advance can help you stay on track after you arrive and ensure you do not get distracted by your destination’s fun offerings. Following a schedule can also help you free up time to explore and take breaks without falling behind on your commitments. Verifying your required duties before leaving or getting your schedule approved by your manager beforehand can also help ensure that you accomplish everything you need to do. 

4.    Research Food Options Early

Finding places to eat in a foreign country can be difficult, so researching before you leave can help prevent panic and uncertainty during the trip itself. Looking up restaurants, hotel meal offerings, nearby grocery or convenience stores, and any meals provided by your work ahead of time is helpful for planning your day. Trying local food can also be a nice way to spice up your trip. 

5.    Don’t Forget Your Health

Getting sick or injured is one of the worst things that can happen on a business trip, but it is important to prepare for these events. Purchasing travel health insurance either out of pocket or with the help of your company can protect you from medical costs if anything goes wrong. Getting any travel vaccinations you might need for your destination country is also necessary to prevent illness. Schedule a meeting with your doctor a few months before leaving for their recommendations, as some vaccinations must be taken months prior to visiting a foreign country.   

6.    Explore with Coworkers in Your Downtime

Business travel is a great opportunity to meet new people in your company or industry. When you have downtime from meetings or training, you should try to visit local attractions with your new coworkers. This can help you network within your industry while also exploring a new place. Offering to take people out for drinks or to tourist attractions is often a good start. 

Overall, with effective and early planning, you can ensure that your business trip is productive, safe, and fun. There is always uncertainty when it comes to travel, especially with planes and transportation as a whole, but planning ahead can help ensure you make it safely to your destination. Complete your company work firstly, but don’t forget to explore in your free time!

 

About the author /


Simon is a creative and passionate business leader dedicated to having fun in the pursuit of high performance and personal development. He is co-founder of Applied Change, a Business Change consultancy based in the UK. Simon is also an Ambassador for Gloucestershire business. Simon is an Associate Member of the Chartered Institute of Professional Development.

Post your comments

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Affiliate Promotion

simonstapleton.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com. Amazon, the Amazon logo, AmazonSupply, and the AmazonSupply logo are trademarks of Amazon.com, Inc. or its affiliates.

Polls

When answering Employee surveys, do you always answer completely honestly?

View Results

Loading ... Loading ...
My latest book: ACE Your Performance Appraisal$4.99 on
How Am I Doing?

Did this discussion solve your problem?

Then please rate this post or leave a comment.