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Tips on How to Improve Your Customer Service

Estimated reading time: 3 mins

Once you start your business, you have to focus on your customer service in order to maximize user satisfaction. Just because the competition in the business field is very high, customers simply want to receive the best service there is and they will not tolerate companies that do not pay attention to their needs.

Customer service is one of the most important things for generating profits and brand building. Companies in the United States lose over $62 billion a year just because they have poor customer service. This fact should be enough to encourage you to improve your customer service and focus on customer satisfaction.

Fortunately, customer service skills can be improved and refined with practice, so in this article, we will go through some of the tips on how to improve your customer service.

  1. Improve Active Listening

Most of the companies forget that they are talking to a real human who has questions or concerns that need to be clarified. Active listening is the best way to find a solution to the problem that is brought by the customer. You have to completely understand the situation that is explained by the customer by active listening, and once the customer finished speaking, you should ask questions that clarify that you understand what are they trying to say.

Active listening can be practiced home or make training groups in your company and each conversation has to be approached with a focus to learn more about the subject.

  1. Empathize With Your Customers

Basically, every good customer support service lays on the understanding between the two people having a conversation. If you want to run successful customer service, you must be able to show empathy to your customers and try understanding customer feelings by seeing the problem through their eyes. This is really powerful method and customers will feel satisfied even if the problem remains unsolved.

  1. Focus on Positive Language

This should be the first thing you try to accomplish with your customer service, but unfortunately, so many businesses simply forget to use positive words. Always remember that you are talking to real people who have emotions it is important that you use positive words to take away the stress from the situation. Phrases like “Great question..” and “I’d love to learn more about..” can massively improve user satisfaction.

  1. Be a Technical Pro

Before you even start your customer service, you must know every problem that might occur with your product or service and provide solution to each one of them. Customers will not return to your business if they sense lack of knowledge or unprofessionalism. You should also focus on your customer support system and find out how people are using it. You must understand the ticketing system and find the most efficient way to type or talk to your customers in order to lower the waiting time per customer.

  1. Use Clear Communication

It is important to note that your customers are not professionals on the subject, which is why they contacted you, otherwise they would have been able to find a solution themselves. Try explaining the solution to the problem in a way that customers will clearly understand. Customers want an explanation about the problem that they face, but they do not want to go into all the details. There are different tips and tricks on how to approach each conversation to make customers feel better.

  1. Establish Connection with Customers

Even though most of the customer support is done through Live chat, email or telephone where you cannot read people’s facial expressions and body language which sometimes proves to be hard to establish the right connection. However, customers want to feel connected with you and establish some sort of relationship even if your chat lasts couple of minutes.

These are some of the tips on how to improve your customer support. This is a very complexed job that needs constant training on special customer service skills in order to achieve customer service perfection. No matter how your customer service is arranged, there will always be people who have their own problems and will not be satisfied with your service.

You should always try to run your customer service as fast as a horse running on the Breeders cup race and focus on providing high-quality service.

 

About the author /


Simon is a creative and passionate business leader dedicated to having fun in the pursuit of high performance and personal development. He is co-founder of Applied Change, a Business Change consultancy based in the UK. Simon is also an Ambassador for Gloucestershire business. Simon is an Associate Member of the Chartered Institute of Professional Development.

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