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Ten Things to do Twenty Minutes Before a Meeting

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How many meetings do you turn up to totally unprepared? Here are ten things to do just twenty minutes before a meeting to give you a fighting chance!

  1. Check the location: meeting rooms can be dotted all over your workplace, so check where it is in case you need to set off a couple of minutes beforehand
  2. Check the agenda: familiarize yourself with the agenda for this meeting
  3. Check the attendees: Microsoft Outlook gives you the data to see who has accepted, who hasn’t accepted, and who has declined
  4. Check the ‘inputs’: normally attached documents. Either print them out if you really must, or unhook your laptop and carry it with you
  5. Check previous actions: remind yourself about what actions you may have been given at the last meeting – although now probably isn’t the time to start them!
  6. Check your calendar following the meeting: look now at where you need to be after this meeting, and if needed, gather any inputs to that meeting too
  7. Check your email: do this now rather than during the meeting on your Blackberry!
  8. Check that the meeting is still on!: meetings can be cancelled at the last minute – check that it is still on
  9. Visit the restrooms: go now to give you plenty of time
  10. Visit the coffee-shop: if you need a fix, get your beverage in good time
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This post is part 1 of 16 in the series Make Meetings Work
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About the author /


Simon is a creative and passionate business leader dedicated to having fun in the pursuit of high performance and personal development. He is co-founder of Applied Change, a Business Change consultancy based in the UK. Simon is also an Ambassador for Gloucestershire business. Simon is an Associate Member of the Chartered Institute of Professional Development.

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