How to Write a Resignation Letter – Like a Pro (with template)

Estimated reading time: 3 mins

Writing a resignation letter can be a difficult and emotional process. Whether you’re leaving your job for personal reasons or moving on to a new opportunity, it’s important to handle your resignation in a professional and respectful manner. In this article, we will explore how to write a resignation letter like a pro, including tips for what to include and how to format the letter.

1. Be Clear and Concise

The first step in writing a resignation letter is to be clear and concise. Your letter should clearly state your intention to resign and the date that your resignation will take effect. It’s also important to be professional and respectful in your language, thanking your employer and colleagues for the opportunities and experiences you’ve had while working with them.

2. Give Adequate Notice

Giving adequate notice is important when resigning from a job. Generally, two weeks’ notice is considered standard, but this may vary depending on your job and industry. Make sure to check your employment contract or speak with your employer to determine the appropriate notice period for your situation.

3. Explain Your Reason for Resigning (Optional)

While it’s not necessary to provide a reason for your resignation, you may choose to do so if you feel comfortable. If you do decide to include a reason for your resignation, keep it brief and professional. Avoid negative comments or criticisms of your employer or colleagues, as this can reflect poorly on you.

4. Offer to Assist with the Transition

Offering to assist with the transition process can help ensure a smooth and professional exit. This can include training your replacement, completing any outstanding projects or tasks, and providing a detailed handover to your employer or colleagues.

5. Follow Proper Formatting

Following proper formatting is important when writing a resignation letter. Your letter should be typed and printed on professional letterhead if possible. It should include a formal salutation and closing, as well as your signature and contact information. Make sure to proofread your letter carefully for any errors or typos.

Example of a Resignation Letter:

[Your Name] [Your Address] [City, State ZIP Code] [Email Address] [Today’s Date]

[Employer Name] [Employer Address] [City, State ZIP Code]

Dear [Employer Name],

I am writing to inform you that I have decided to resign from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date], which is [Number of weeks] weeks from today.

I would like to take this opportunity to thank you and the entire team at [Company Name] for the support and opportunities provided during my time here. I have learned a great deal and have enjoyed being part of such a dedicated and professional team.

If there is anything I can do to assist with the transition, please do not hesitate to let me know. I am committed to ensuring a smooth handover and a successful transition for my replacement.

Thank you again for everything, and please let me know if there is anything I can do to make this process as smooth as possible.


[Your Name]

[Your Signature]

[Your Contact Information]


In conclusion, writing a resignation letter can be a difficult and emotional process, but it’s important to handle it in a professional and respectful manner. By following these tips and guidelines, you can write a resignation letter like a pro and ensure a smooth and successful transition out of your current job.

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