10 Reasons Why Team Meetings Are Important

This post is part 11 of 14 in the series Make Meetings Work
What is the point of a team meeting? Are they a talking-shop, or a vital organizational function? Here are some reasons why I think team meetings are essential.
  1. They’re great for building supportive relationships
  2. They’re vital for learning about our colleagues’ motivations, fears, hopes, troubles, etc. So much communication is non-verbal, and face-time is the only way you can read it
  3. Team meetings provide us with the opportunity to share information we wouldn’t be so comfortable sharing by email, or in a report
  4. A team meeting is a level playing field and an open forum – everybody present shares the same opportunity to communicate and listen
  5. They play a vital role in leadership – the team leader can rally the troops and remind attendees of the mission
  6. Nothing can replace the closeness, security and intimacy of a team meeting, especially in times of crisis
  7. Team meetings allows attendees to lift their head out of day-to-day operations
  8. They create a space for giving each other feedback
  9. Team meetings are a learning and improvement opportunity
  10. They’re a great reminder, after all, that we are in fact in a team – and not alone!
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About the author /

Simon is a creative and passionate business leader dedicated to having fun in the pursuit of high performance and personal development. He is co-founder of Applied Change, a Business Change consultancy based in the UK. Simon is also an Ambassador for Gloucestershire business. Simon is an Associate Member of the Chartered Institute of Professional Development and a registered and approved Growth Coach for GrowthAccelerator providing expert, tailored advice to help ambitious businesses achieve rapid, sustainable growth. Find out more at

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  1. ashley

    when a report of a meeting, rather than minutes, might be required.
    Describe how a report of a meeting differs to the minutes.

    • Simon

      @Ashley – the minutes *should* be a report. Minutes will follow a standard format, so perhaps the key difference is how a report is presented. It may introduce info/data that wasn’t discussed in the meeting. If I were to be asked for a report, specifically separate to the minutes, I would enquire about its purpose and content [apologies for taking so long to reply to your comment Ashley!]


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