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10 Reasons Why Team Meetings Are Important

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What is the point of a team meeting? Are they a talking-shop, or a vital organizational function? Here are some reasons why I think team meetings are essential.
  1. They’re great for building supportive relationships – team meetings give team members a place to help each other and offer their support.
  2. They’re vital for learning about our colleagues’ motivations, fears, hopes, troubles, etc.  – even when it isn’t actually said. 55% of any communication is conveyed through non-verbal means, and face-time is the only way you can read it.
  3. Team meetings provide us with a ‘safe’ environment – it’s an opportunity to share information we wouldn’t be so comfortable sharing by email, or in a report. Chatham House Rules are typical for team meetings.
  4. A team meeting is a level playing field and an open forum – everybody present shares the same opportunity to communicate and listen. Everybody gets the chance to speak, and hear what’s said!
  5. They play a vital role in leadership – the team leader uses team meetings to rally the troops, clarify the mission, and everybody’s part in it. Leadership is difficult if a leader doesn’t engage with followers.
  6. Nothing can replace the intimacythe closeness, security and intimacy of a team meeting, especially in times of crisis, can be vital. It’s difficult to replace a physical meeting with conference calls and video conferencing.
  7. Team meetings allows attendees to lift their head out of day-to-day operations – it’s so easy to stay on mission and in the weeds. Team meetings create an air-pocket for attendees to focus on something else, and work on cross-functional tasks together.
  8. They create a space for giving each other feedback – members can use meetings to offer feedback to each other, as long as it is pitched at the right level. Team meetings shouldn’t be used to provide feedback that is critical, but rather should be done in one-on-one meetings.
  9. Team meetings are a learning and improvement opportunity – meetings are an inevitable part of business and organizations. Whether you like them or not. So team meetings are a good place to learn about the wider organization, how to work in a team, how to manage a team towards its objectives, and what improvements a team can achieve together.
  10. They’re a great reminder, after all, that we are in fact in a team – and not alone!
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This post is part 11 of 14 in the series Make Meetings Work
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Simon is a creative and passionate business leader dedicated to having fun in the pursuit of high performance and personal development. He is co-founder of Applied Change, a Business Change consultancy based in the UK. Simon is also an Ambassador for Gloucestershire business. Simon is an Associate Member of the Chartered Institute of Professional Development.

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5 Comments

  1. ashley

    when a report of a meeting, rather than minutes, might be required.
    Describe how a report of a meeting differs to the minutes.

     
    • Simon

      @Ashley – the minutes *should* be a report. Minutes will follow a standard format, so perhaps the key difference is how a report is presented. It may introduce info/data that wasn’t discussed in the meeting. If I were to be asked for a report, specifically separate to the minutes, I would enquire about its purpose and content [apologies for taking so long to reply to your comment Ashley!]

       
  2. Jorden

    Sorry, but no. The reasons that are listed are not real advantages, but rather business fluff talk. The only take away from this list are:

    1. They play a vital role in leadership – the team leader can rally the troops and remind attendees of the mission

    2. Nothing can replace the closeness, security and intimacy of a team meeting, especially in times of crisis

    3.They create a space for giving each other feedback

     
    • Simon

      Hi Jorden – thanks for your comment. I don’t agree that they are fluff talk. Your list is really appreciated – they are certainly the strongest contenders.

       

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